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Pittsburgh Area Career Opportunities


Assistant Property Manager - Shorenstein Realty Services, L.P. (One Oxford Center)

Shorenstein Realty Services, L.P.
Job Title: Assistant Property Manager
City, State, Zip Code: Pittsburgh, PA 15219

Essential Duties/Responsibilities:
- Complete accounting and finance tasks including helping prepare the annual budget, preparing monthly forecasting reports, and monitoring and coordinating the accounts receivable and accounts payable processes.
- Help facilitate the successful operation of the building by completing property inspections, responding to tenant inquiries and service requests, and ensuring the property is well maintained.
- Research, resolve or develop and coordinate action plans to address issues identified in tenants, vendors, etc.
- Coordinate assigned contract bidding, vendor selection, and contract negotiation and maintain vendor relationships, e g. janitorial, landscaping, etc.
- Provide excellent customer service to both external and internal customers.
- Assist in coordinating and managing tenant improvement and capital projects.

Essential Skills and Qualifications:
- Minimum 2-3 years of experience in a relevant property management or leasing function.
- General knowledge of cash and accrual accounting principles and processes as they apply to budget preparation, financial statement analysis, building account management, AP and AR.
- Lease administration experience.
- Strong tenant relations experience.
- Operations experience (managing vendors, contracts, & projects).
- Experience working in property management and accounting systems, or the aptitude to quickly pick these systems up.
- Demonstrated ability to manage multiple tasks and priorities to a conclusion and to display sound and accurate judgment.
- Strong communication skills.

Salary Range:
- $55,800 - $62,500 (Salary range is consistent with what the business reasonably expects to pay a new hire.  Actual pay is subject to a number of factors, including geography, experience,
education, etc., and is subject to change.)

Please submit your application online at:
https://shorensteinrealty.hua.hrsmart.com/hr/ats/Posting/view/256

Cleaning & Maintenance (Housekeeping) Supervisor - The Pittsburgh Symphony Orchestra

The Pittsburgh Symphony Orchestra is seeking a Cleaning & Maintenance (Housekeeping) Supervisor to ensure Heinz Hall’s high standards of cleanliness and overall housekeeping maintenance are obtained by the efficient management, supervision, training, recruitment, hiring and evaluation of the cleaning staff.  This exempt position reports directly to the Heinz Hall Assistant General Manager and supervises full and part-time Cleaners. This role also plans, schedules and inspects routine, seasonal and annual cleaning. Coordinates Heinz Hall cleaning & maintenance projects with 3rd Party Vendors, Engineers and Stagehands and supervises special projects related to cleaning, event setups and associated specialty services.  

Essential Duties and Responsibilities

  • Manage & supervise cleaning staff
  • Scheduling and assigning specific duties/roles to cleaners
  • Review and approve cleaner’s payroll & PTO requests
  • Create, assign, review and monitor daily task sheets to ensure completion and take action to correct safety and repair issues
  • Research & purchase cleaning and maintenance equipment
  • Inspect cleaning equipment on a regular basis, evaluating condition, initiating repair or replacement
  • Manage budgets for all aspects of facility cleaning and cleaning related maintenance
  • Manage outside vendor contracts related to building maintenance and cleaning, i.e. carpet cleaning, brass cleaning
  • Purchase cleaning & maintenance supplies
  • Ensure MSDS sheets are current for all products in use and instruct all cleaners in their use
  • Comply Governmental regulations and OSHA
  • Assist VP & General Manager with the negotiation of contracts with Cleaners Union
  • Coordinate office relocations, moves, logistics and scheduling
  • Provide in service training for cleaners 

Required Experience and Abilities:

  • Bachelor’s degree or equivalent work experience
  • Extensive knowledge of cleaning products and equipment
  • Supervisory experience
  • Knowledge of safety practices
  • Good communication skills both verbal and in writing
  • Good time management
  • Work with limited supervision
  • Computer and office equipment proficiency

 

Preferred Education & Experiences:

  • At least 10 years of progressively responsible positions relating to the cleaning industry
  • Knowledge of commercial floor care and floor care products
  • Strong employee and internal & external customer focus
  • Strong problem-solving skills and attention to detail

Physical Requirements:

  • Ability to work on ladders, lifts, scaffolds, etc.
  • Ability to operate related equipment, i.e., floor machines, vacuums, snow brush, computer, copier, scanner

Pittsburgh Symphony, Inc. (PSI) provides equal opportunity to all qualified employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, genetic information, ancestry, national origin, age, physical or mental disability, marital status, veteran status, or any other class or category protected by local, state, or federal law.

The specific statements shown in each section of the description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.

The PSI recognizes that an individual with a disability may require a job modification/ accommodation to enable them to successfully perform a job function. Consideration will be given to such requests. Such requests should be directed to Human Resources.

Shorenstein- Intern, Property Management & Construction - Sponsored by Shorenstein's Diversity, Equity and Inclusion Committee

  • Pittsburgh, PA 15219
  • Part-time
  • Posted: 3/14/23 
  • You can see the full job description and apply here 
 
Job Description Summary:

Shorenstein’s Diversity, Equity, and Inclusion Committee is sponsoring interns in our Lake Oswego, Philadelphia, and Pittsburg Property Management offices. The Property Management and Construction (PM&C) Group is seeking candidates for a Summer 2023 Paid Internship. The PM&C Group is responsible for overseeing all aspects of daily operational and financial operations at our properties to maximize our return on investment.  

The internship will be an eight-week program, four days a week (M-Th) for eight hours a day running from June 12th to August 3rd, 2023. The program will be based on-site at three (3) of our property management offices – Lake Oswego/Tigard, OR (Kruse Woods Corporate Park & Lincoln Center); Philadelphia, PA (1700 Market Street); and Pittsburg, PA (One Oxford Centre) with an hourly rate of $22.

Interns will gain hands-on experience in the Commercial Real Estate industry through exposure to a wide range of projects, team members and departments including Engineering, Leasing, Risk Management and Accounting. See below for more information about duties and potential projects associated with this internship.

North Hills School District- Supervisor of Custodial Services

  • North Hills School District 135 Sixth Avenue Pittsburgh, PA 15229
  • Posted: 3/14/23 
  • You can see the full job description and apply here 

*Act 93 position available on or about June 1, 2023

Preferred Qualifications:

  1. Prefer Custodial/Hospitality management experience 
  2. Excellent communication skills
  3. Ability to operate, maintain, and oversee custodial tasks, inspect custodial work, schedule staff shifts, provide training and maintain inventory and order cleaning supplies. 
  4. Ability to multitask using organizational and time management skills. 
  5. Ability to work evenings. Position is 2:30pm - 11:00pm
 

Salary and Benefits:

Excellent benefits package including:

  • PSERS Pension
  • Family Medical Insurance
  • Paid Time Off

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Interested persons should submit an online application via the applitrack link on our website prior to the close of the posting period to: https://www.applitrack.com/nhsd/onlineapp

North Hills School District- Director of Facilities Services 

  • North Hills School District 135 Sixth Avenue Pittsburgh, PA 15229
  • Posted: 2/28/2023
  • You can see the full job description and apply here 

*Act 93 position available on or about May 1, 2023

Preferred Qualifications:

  1. Prior management experience
  2. Ability to manage a comprehensive facility maintenance, cleaning, and capital improvement program, including HVAC, water, gas, sewer, and electrical systems. 
  3. Ability to plan, direct, and oversee of operational and capital budget of the Facilities Management Department. 
  4. Ability to operate, maintain, and oversee building technology systems such as building automation and energy management, lighting control, fire and life safety, and elevator systems. 
  5. Ability to manage, collaborate, communicate, maximize resources, and engage with staff. 
 

Salary and Benefits:

Excellent benefits package including:

  • PSERS Pension
  • Family Medical Insurance
  • Paid Time Off

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Interested persons should submit an online application via the applitrack link on our website prior to the close of the posting period to: https://www.applitrack.com/nhsd/onlineapp/ 

JLL - Assistant Property Manager

  • Pittsburgh, PA
  • Posted: 2/24/2023
  • You can see the full job description and apply here 

We are currently seeking an Assistant Property Manager to join our property management team. Our team’s priorities are:

  • Differentiated property management through an experiential approach
  • Support the exponential growth of our business
  • Develop our people for bigger and better roles
  • Supporting ambitions beyond the workplace
  • Applying new technology and data to drive change

Desired skills and experience for this job

  • A high school diploma is required.  Bachelor’s degree is preferred.
  • 2+ years of experience supporting a commercial property management team is required.
  • Advanced oral and written communication skills. 
  • Strong organization and time management skills.
  • Availability to be on-call after-hours on am emergency basis.
  • Experience in the following skills 
    • Microsoft Office including Excel is required
    • event planning and tenant interaction preferred
    • online work order system preferred
    • tracking and managing certificates of insurance preferred
    • processing accounts payable and accounts receivable preferred

 

Burns Scalo Real Estate - Multiple Positions Open

  • Burns Scalo Real Estate - Greentree, PA 15220 
  • Posted: 12/20/2022
  • All open positions can be found HERE
  • Email where application should be sent:  jdonaldson@burnsscalo.com 

 

 

Hertz Investment Group - Assistant Property Manager

 

Position Summary/Objective:

This position primarily assists the Property Manager with the day-to-day operations and management of the property.

Essential Job Functions:

  •  Assist the Property Manager in all facets of building operations
  • Assist in preparing service providers' bid packages
  • Assist in preparing service contracts and associated documents
  • Maintain vendor service contracts and track expiration dates
  • Assist Property Manager with contractor/vendor oversight
  • Review and process invoices for the Property Manager’s approval.
  • Issue POs for services performed by contractors/vendors.
  • Assist Property Administrator with the tenant relations/tenant events programs
  • Perform monthly building inspections to include cleaning, building maintenance, grounds, etc. Incorporate visiting primary tenant contacts during inspections. Prepare inspection list with deficiencies and provide to appropriate person for correction.
  • Perform routine inspection of vacant spaces
  • Perform weekly janitorial inspections
  • Assist in preparing annual budgets and reforecasts
  • Draft and distribute building communications
  • Review and report on monthly financial statements
  • Assist in processing of new leases and lease amendments
  • Coordinate tenant move-in/move-outs with construction, engineering, security, janitorial and administration
  • Coordinate and manage operational permitting, testing and inspection between third party contractors and local and state agencies
  • Assist in preparation of routine corporate reporting – including variance reports, accounts payable, operational summaries and incident reports.
  • Participate in prospective tenant tours and events to help support leasing efforts
  • Assist Property Manager in oversight of administrative team
  • Work with city and county officials on events and public access issues
  • Assist in developing/implementing emergency procedures including but not limited to: Establish and execute emergency plans and practice drills
  • Lead and/or assist with evacuations, bomb searches and life safety alarms as deemed reasonable and prudent
  • Act as fire/life safety lead while assisting emergency authorities and response teams
  • Additional responsibilities or duties as assigned by the Property Manager

 

Skills & Competencies:

  •  Maintains a calm demeanor in emergency situations
  • Establishes a cooperative working atmosphere among staff
  • Organized, detail-oriented and flexible to handle a wide variety of assignments under deadline pressure
  • Highly developed written and oral communication skills, including the ability to communicate across digital platforms and in-person.
  • Able to work independently and perform multiple tasks simultaneously
  • Self-starter and leader with ability able to work within a fast- paced, dynamic, team-oriented environment
  • Proficient in Microsoft programs; Word, Excel PowerPoint, and Access
  • Experience with MRI and AngusAnywhere a plus

 

Scope of Contacts:

Property Manager, General/Regional Manager, Chief Engineer, Property Administrator, Leasing Team, Corporate Accounting Staff, tenants, contractors, vendors, etc.

 

Physical Demands

This position requires the ability to sit and operate a computer for significant periods of time, as well as the ability to push, pull or carry up to 15 lbs.

 

Education, Experience & Requirements:

  • BS in Business or related field and/or RPA, FMA, CPM, a plus
  • Three to four years’ experience in a similar position in the real estate industry of management, experience in customer service or tenant relations

 

Work Environment/Expected Hours of Work:

Position operates in a professional work environment. Uses standard office equipment such as desktop/laptop computers, telephone and photocopiers. Occasional overtime required to complete deadlines.