BOMA - Building Owners & Managers Association

Job Board

Job Board

Pittsburgh Area Career Opportunities


Hertz Investment Group - Assistant Property Manager

 

Position Summary/Objective:

This position primarily assists the Property Manager with the day-to-day operations and management of the property.

Essential Job Functions:

  •  Assist the Property Manager in all facets of building operations
  • Assist in preparing service providers' bid packages
  • Assist in preparing service contracts and associated documents
  • Maintain vendor service contracts and track expiration dates
  • Assist Property Manager with contractor/vendor oversight
  • Review and process invoices for the Property Manager’s approval.
  • Issue POs for services performed by contractors/vendors.
  • Assist Property Administrator with the tenant relations/tenant events programs
  • Perform monthly building inspections to include cleaning, building maintenance, grounds, etc. Incorporate visiting primary tenant contacts during inspections. Prepare inspection list with deficiencies and provide to appropriate person for correction.
  • Perform routine inspection of vacant spaces
  • Perform weekly janitorial inspections
  • Assist in preparing annual budgets and reforecasts
  • Draft and distribute building communications
  • Review and report on monthly financial statements
  • Assist in processing of new leases and lease amendments
  • Coordinate tenant move-in/move-outs with construction, engineering, security, janitorial and administration
  • Coordinate and manage operational permitting, testing and inspection between third party contractors and local and state agencies
  • Assist in preparation of routine corporate reporting – including variance reports, accounts payable, operational summaries and incident reports.
  • Participate in prospective tenant tours and events to help support leasing efforts
  • Assist Property Manager in oversight of administrative team
  • Work with city and county officials on events and public access issues
  • Assist in developing/implementing emergency procedures including but not limited to: Establish and execute emergency plans and practice drills
  • Lead and/or assist with evacuations, bomb searches and life safety alarms as deemed reasonable and prudent
  • Act as fire/life safety lead while assisting emergency authorities and response teams
  • Additional responsibilities or duties as assigned by the Property Manager

 

Skills & Competencies:

  •  Maintains a calm demeanor in emergency situations
  • Establishes a cooperative working atmosphere among staff
  • Organized, detail-oriented and flexible to handle a wide variety of assignments under deadline pressure
  • Highly developed written and oral communication skills, including the ability to communicate across digital platforms and in-person.
  • Able to work independently and perform multiple tasks simultaneously
  • Self-starter and leader with ability able to work within a fast- paced, dynamic, team-oriented environment
  • Proficient in Microsoft programs; Word, Excel PowerPoint, and Access
  • Experience with MRI and AngusAnywhere a plus

 

Scope of Contacts:

Property Manager, General/Regional Manager, Chief Engineer, Property Administrator, Leasing Team, Corporate Accounting Staff, tenants, contractors, vendors, etc.

 

Physical Demands

This position requires the ability to sit and operate a computer for significant periods of time, as well as the ability to push, pull or carry up to 15 lbs.

 

Education, Experience & Requirements:

  • BS in Business or related field and/or RPA, FMA, CPM, a plus
  • Three to four years’ experience in a similar position in the real estate industry of management, experience in customer service or tenant relations

 

Work Environment/Expected Hours of Work:

Position operates in a professional work environment. Uses standard office equipment such as desktop/laptop computers, telephone and photocopiers. Occasional overtime required to complete deadlines.

 

Colliers Engineering & Design- Engineer Civil/Site

  • Pittsburgh, PA 
  • Posted: 10/31/2022
  • Your can see the posting and submit your application here

Baldwin Community United Methodist Church- Custodian & Facilities Maintenance Coordinator (separate positions)

VTIC Vertical Transportation Inspection & Consulting - Inspector

  • Pittsburgh, PA 
  • Posted: 10/13/2022
  • Your can send your application - info@vticinc.com 

 

VTIC – ELEVATOR INSPECTOR

Vertical Transportation Inspection & Consulting (VTIC) is a third-party elevator and escalator inspection agency licensed in the states of Pennsylvania and West Virginia.

VTIC is currently accepting applications for a part-time Certified Elevator Inspector to begin working immediately in the Pittsburgh and surrounding area.

Essential Job Functions:

  • Perform Periodic Inspections of elevators and escalators
  • Witness Category 1 and Category 5 Tests of elevators
  • Submit reports to states of PA and/or WV

Requirements:

  • 3 years’ experience as an elevator inspector or elevator mechanic
  • QEI certification and current license in good standing
  • Valid/current driver’s license

Additional Requirements:

  • Walk, bend or stop repeatedly or continually and work in small areas
  • Lift arms above shoulder level while measuring or performing inspections
  • Safely ascend and descend ladders or stairs
  • Use standard testing devices and methods
  • Ride top of elevator cars to perform shaft and equipment inspections
  • Work cooperatively and responsibly with the general public

Schedule:

  • Flexible days and hours to be determined

Salary:

  • Industry-competitive compensation program
  • Pay rate to be determined based on type of service being performed
  • Mileage to be reimbursed

Qualified candidates should send resume to info@vticinc.com or call 412-835-2328 or 412-773-4139.

PNC - Property Manager

  • Pittsburgh, PA 
  • Posted: 9/30/2022
  • Your can view the full position description and apply here 

 

Position Overview:

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. As a Property Manager within PNC's Realty Services organization, you will be based in Pittsburgh, PA.

 

M&J Wilkow - General Manager

  • The Waterfront Shopping Center
  • Posted: 9/21/2022
  • Your can view the full position description and apply here 

 

About The Job:
M & J Wilkow is seeking a General Manager for the Waterfront Shopping Center, a super regional lifestyle and power shopping center located in Pittsburgh (Homestead), PA. The General Manager is responsible for oversight of on-site operations, marketing and administrative staff, working toward corporate objectives and oversight of property and tenant construction projects. The General Manager will report to the Senior Vice President of Property Management and carry out his or her responsibilities in a manner that is in keeping with ownership’s vision for the office property management department.

Essential Functions/Major Responsibilities:

Oversee from on-site, the day to day the operation and management of property.

Responsible for the timely preparation of annual property budgets and to review several additional budgets prepared by others.

Prepare monthly report packages and review several additional reports prepared by others. This includes a narrative, financial overview, capital project update, variance comments, etc. Additional properties may enter or exit the portfolio over time.

Analyze monthly performance and prepares monthly reforecasts. Compares to YTD property performance to Strategic Plan and Budget and offers recommendations for adjusting strategies as appropriate.

Oversee property to ensure Tenant COI compliance is met.

Complete CAM reconciliation for property with the help of Accounting and assist in the review of CAM reconciliations prepared by others.

Work with Accounting to ensure any new leases, renewal, expansions, etc. are input into the MRI system.

Oversees safety meeting process for the shopping center.

Continually enhances industry knowledge and expertise through real estate and property management publications, reports, and seminars.

Prepares RFP’s and then a bid analysis form for various projects

Prepares service contracts for any work done by 3rd party vendors.

Review of invoices in the AP system and plays a key role in the coding of said invoices based upon budget and work performed.

Collaborate with the Operations Manager/Director of Construction on Tenant build outs and Capital projects

Work closely with the leasing team on tenant renewals and new tenant showings/tours.

 

Specific Job Skills:

Strong knowledge of property management and tenant/landlord practices, laws, rules, and regulations. Good command of commercial management and leasing practices.

Ability to analyze, evaluate and act on issues and/or problems, reach sound conclusions and take as appropriate action.

Possess good verbal, written and interpersonal communication skills, as well as good computer skills. Experience with property management software helpful.

Assist any third-party Risk Advisor with property related insurance issues, including the Tenant & Vendor Certificate procedures and the placement of the property policies

 

Education/Experience

Bachelor’s Degree in business, real estate development or related field preferred with sufficient experience to provide strong leadership in property management practices and techniques.

A minimum of 3+ years equivalent level experience as a General Manager at a commercial shopping center or 5+ years’ experience working at a commercial property.

Supervisory experience required. CSM and Real Estate Broker license preferred.

M&J Wilkow - Property Management Administrator

  • Pittsburgh, PA 
  • Posted: 8/8/2022
  • Your can view the full position description and apply here 

 

M & J Wilkow, Ltd. has been in the commercial real estate business for 83 years. Its property management portfolio currently consists of office and retail properties covering approximately 13.9 million square feet. A core conviction of the Company’s Principals is the belief that each employee is responsible for making an important contribution to the success of the Company, as well as the performance of the properties in the Company’s portfolio.  This expectation is not limited by the specific parameters of the job description.  It is our expectation that each employee will offer his/her help wherever and whenever reasonably necessary to ensure the success of the Company’s endeavors.  This summary is not intended to be all-inclusive; it is simply meant to be used as a guide and may be revised from time to time at the sole discretion of the Company. 

 

General Position Summary:

         The Property Management Administrator provides general administrative support to the Property Management Team.  It is essential that this individual expresses a professional and courteous attitude and is team oriented.  This individual must be self-motivated and dependable.  Applicant must have strong communication and written skills, the ability to work on multiple tasks concurrently, and the ability to complete tasks in a timely manner in accordance with deadlines. The following Job Description Summary is intended to highlight many of the position's responsibilities.  This summary is not intended to be all-inclusive; it is simply meant to be used as a guide and may be revised from time to time at the sole discretion of M & J Wilkow Properties, LLC. 

Essential Functions/Major Responsibilities:

  • Receive and route all incoming mail, email, phone calls, and walk-ins
  • Administer service contracts and AIA contracts for general maintenance and construction jobs
  • Oversee work order system to ensure tenant work requests are being addressed in a timely fashion
  • Oversee the janitorial department which includes weekly cleaning inspections and maintaining cleaning supply inventory
  • Manage accounts receivables by coding, approving, and tracking all invoices as well as setting up new vendors in system (OFAC, credit applications, etc.)
  • Manage accounts payable by preparing billables and sending monthly rent statements and following up to be sure all payments are received in the appropriate timeframe
  • Administer accounting services for an integral parking garage which includes monthly invoicing, collecting, and depositing checks, and preparing tax documents
  • Assists with other accounting duties such as annual budgeting and CAM reconciliations
  • Track and maintain insurance records for all tenants, contractors, and vendors
  • Create and administer a robust tenant event schedule with in-person events scheduled as often as once a month
  • Create and administer tenant engagement initiatives to include virtual opportunities (pet photo contest, virtual guessing game, etc) as often as bi-weekly
  • Plan and administer volunteer opportunities for the building staff members and charitable opportunities for the building tenants (food drive, school supply drive, etc)
  • Manage Instagram and LinkedIn accounts for the property, creating one post per week at minimum
  • Manage conference facilities which includes approving reservation calendar, directing the appropriate set-up, and assisting users with learning how to operate the AV equipment
  • Ensure proper operation of fitness facility, fitness equipment, tenant access, and towel service
  • Oversee operation of management office including supply orders, maintaining equipment leases, and stocking/preparing for guests
  • Maintain emergency evacuation procedures and update as required
  • Administer annual evacuation training for the tenants
  • Performs any additional duties that might be assigned by the Property Manager or any officers of the Company

Education/Experience

  • Experience & proficiency with Windows, MS Office programs, including advanced skills in Excel, Word and PowerPoint, and property management software, including Avid and MRI
  • Minimum of 3-5 years administration experience in commercial real estate
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures and percentages.
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.  Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.  Ability to effectively present information to an internal department and/or large groups of employees.
  • Desire to work within a diverse, collaborative, and driven professional environment.
  • Ability to work under pressure, manage workload, and meet deadlines consistently; exceptional attention to detail and highly organized

Physical Demands / Work Environment

The physical demands and work environment described here are representative of those that will be met by an employee while successfully performing the essential functions of this job. Position experiences interruptions, need for frequent shifting priorities and to meet deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The Company reserves the right to modify, interpret, or apply this job description in any way the company desires.  This job description is not an employment contract, implied or otherwise.  The employment relationship is “At‐Will.”  The company is an equal opportunity employer and the aforementioned job requirements are subject to change to reasonably accommodate qualified individuals.

UPMC - Vice President, Corporate Real Estate 

  • UPMC - Pittsburgh, PA 
  • Posted: 8/1//2022
  • View and download the full position description here 

 

About UPMC

A $24 billion health care provider and insurer, Pittsburgh-based UPMC is inventing new models of patient centered, cost-effective, accountable care. The largest non-governmental employer in Pennsylvania, UPMC integrates 92,000 employees, 40 hospitals, 800 doctors’ offices and outpatient sites, and a 4.1-million-member Insurance Services Division, the largest medical insurer in western Pennsylvania. In the most recent fiscal year, UPMC contributed $1.7 billion in benefits to its communities, including more care to the region’s most vulnerable citizens than any other health care institution, and paid more than $900 million in federal, state, and local taxes. Working in close collaboration with the University of Pittsburgh Schools of the Health Sciences, UPMC shares its clinical, managerial, and technological skills worldwide through its innovation and commercialization arm, UPMC Enterprises, and through UPMC International. U.S. News consistently ranks UPMC Presbyterian Shadyside among the nation’s best hospitals in many specialties and ranks UPMC Children’s Hospital of Pittsburgh on its Honor Roll of America’s Best Children’s Hospitals.

For more information, go to upmc.com

The Opportunity

The Vice President, Corporate Real Estate has oversite responsibility of UPMC’s real estate portfolio including assets owned or leased by UPMC and all its affiliate organizations. In this highly visible executive leadership position, the Vice President will oversee all necessary corporate real estate functions including property management, accounting, renovations, and lease administration. This executive will bring a strategic view to the role, helping to formulate and execute a broad enterprise-wide real estate strategy focused upon such things as acquisitions, dispositions, repurposing, and reconfiguring assets to achieve the greatest efficiency. This will include streamlining and integrating regional real estate functions into a cohesive service-oriented function. They will interact with key internal and external stakeholders to ensure all workflows, communications and messaging is efficient, accurate and timely while providing sterling leadership to the broader function.

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