Careers

Career Opportunities

Pittsburgh Area Career Opportunities


Soffer Organization SouthSide Works (SSW) Site Manager- Pittsburgh, PA

  • Summary:
    • Take Calls/emails regarding maintenance/operational issues from tenants.
    • Send maintenance requests and coordinate with Work Order Dispatch for Maintenance Department.
    • Review vacant apartment prior to move-in.
    • Report work to be completed by Maintenance Department on apartment turnovers.
    • Conduct periodic checks of vacant apartments.
    • Emergency Situation: All management personnel are to respond to any and all emergency situations to coordinate emergency response and minimize liability for the company.
  • Primary Responsibilities:
    • Report directly to COO for all SSW concerns/issues/projects.
    • Oversee the cleaning and maintenance of facility (interior and exterior).
    • Responsible for all maintenance and general up keep of building, security, plumbing, electrical, HVAC.
    • Physically walk and inspect site (interior and exterior) on a regular basis, and periodically with senior management/ownership, to ensure buildings and grounds are being maintained to corporate standards.
    • Check HVAC laptop each AM to evaluate system status and dispatch repair crew if required.
    • Coordinate cleaning activities with service provider supervisor on daily cleaning, cleaning complaints, requests, inspections, etc.
    • Deal with tenant concerns and requests on timely basis to ensure tenant satisfaction with Management.
    • Prepare and collect annual Tenant Satisfaction Surveys. Compile results and implement action plans for any unsatisfied tenants.
    • Achieve high levels of building maintenance and tenant service while maintaining expenses within budget and following lease parameters.
    • Direct all tenant concerns and requests to proper Soffer Department, when necessary.
    • Respond to site emergencies such as roof leaks, elevator entrapments, water leaks, electric power outages, etc., and contact appropriate vendor/maintenance staff for corrective action.
    • Responsible for updated emergency contact lists for tenants and key vendors.
    • Schedule vendors for building improvements, tenant alterations, building repairs, etc.
    • Schedule and manage SSW maintenance staff, conduct regular maintenance meetings, direct staff to perform maintenance tasks.
    • Assign daily repairs and prioritize work assignments with maintenance staff.
    • Upon direction of COO, receive and respond to phone, walk-in and emailed inquiries regarding available office space (only after obtaining real estate license), show space to prospects.
    • Have a working knowledge of in –place lease terms; meet regularly with COO to establish and maintain an accurate encumbrance list
    • Work with CFO and legal counsel to process and file against delinquent tenants;
    • Prepare move-in/move-out forms.
    • Liaison between tenants and contractors with regard to construction, repair, improvements and maintenance issues.
    • Ensure all required paperwork is received and current with vendors, etc., (i.e. Certificates of Insurance), and coordinate filing of insurance certificates with accounting department.
    • Maintain SSW Operations filing system
    • Oversee SSW Work Order System.  Prepare reports at COO’s direction.
    • Order parts, i.e. plumbing, electrical, etc. when required.
    • Oversee management of the SouthSide Works purchase order system for Operations, TI and Security.  Issue PO numbers as authorized.
    • Manage and direct work programs for the maintenance of all building systems, including plumbing, electrical, HVAC, landscaping and parking areas.
    • Manage equipment maintenance requests.
    • Interface on a day to day basis with Maintenance Staff. & 3rd Party Maintenance personnel
    • Bid and administer service contracts, prepare specs for bidding,  be knowledgeable with contract terms, and follow up with contractors to ensure compliance.
    • Manage SouthSide River Front Park (SSRFP) maintenance duties as required by URA agreement; tour park regularly.
    • Coordinate SSRFP Events with City, URA, Riverlife and Soffer approvals; set maintenance and janitorial schedules as required for events,
    • Meet with tenants requesting services and determine if they are billable or a lease responsible item.
    • Prepare work authorization, when necessary, and forward to Accounting for invoicing.
    • Report all security concerns/issues, etc. directly to the Security Department.  Review incident reports and security logs.
    • With COO support, construct new space as required for tenants (Tenant Improvement Projects); interact with tenant personnel, architects and engineers to select finishes and finalize project details. Obtain bids and oversee construction for current and new tenants.
    • Manage day to day activities on the job site, direct foreman and resolve construction issues in the field.  Coordinate landlord and tenant subcontractors order repairs, secure contracts, budget and control expenses for same.
    • Coordinate security systems, keys/cards with Security Department.
    • Assure site is covered during snow season for all after hour and weekend coverage. 
    • Assign seasonal repairs and maintenance.
    • Ensure all AP invoices are submitted to the AP Department for payment in a timely manner.
    • Seasonal:  Coordinate landscaping/flowers, etc. with Maintenance and landscaping vendors.
    • Take ownership of the SSW maintenance budget; create an accurate budget for the market, coordinate spending amounts and timing per the budget parameters; take responsibility for budget performance and be able to explain cost variances.
    • With COO and CFO support, Prepare the SSW maintenance department annual budget
    • Provide input on the creation and pricing of property maintenance projects as well as larger capital projects
    • Meeting, preparing and follow through with the Action Agenda; participate in bi-weekly meetings with COO and ownership.
  • Date posted: 11/08/19 
  • To learn more or apply please email Linda @ LMartik@esoffer.com

PPG Facilities & Property Manager- Allison Park, PA

  • Summary:The Facilities and Property Manager will lead and manage a team pertaining to the maintenance, repair, and project/equipment initiatives for the PPG sites in the Pittsburgh, PA area. The purpose is to support all ongoing facilities management requirements on a pro-active and reactive basis while remaining compliant with all regulatory agencies and standards. Additionally, as a strong and formidable leader, the Manager will be responsible for developing strategic plans and associated talent to support PPG’s locations and properties.
  • Job Duties: 
    • Provide leadership and oversight to the facilities management function, including the oversite of a large team of professionals and maintenance employees across multiple locations.
    • Proactively collaborate with and present information to safety and management personnel to ensure the facilities and maintenance objectives of the organization are being met. Understands the concepts of LEAN,andmanages the 6S program and implements industry best practices across all the sites. 
    • Provide high level estimates and project plans for group consolidations, more efficient use of space, building additions and new construction.
    • Monitor the performance, maintenance and upgrade of key assets and equipment required in the safe and efficient operation of PPG facilities.
    • Manage all vendor relations including the job bid process, to ensure work is completed in a timely cost effective manner.
    • Oversee and direct capital projects including the management of budget, vendors, and regulatory requirements.
    • Manage the energy savings programs including Utility Act 129 rebates, Variable Frequency Drive Installation, LED Lighting Upgrades, and HVAC upgrades.
    • Support the consolidation and coordination of lab space to support the global lab footprint project within S&T facilities.
    • Develop, and hire, the associated talent to support the function; builds a sustainable talent pool for all facilities.
  • Requirements:
    • A Bachelor’s degree in Engineering (Electrical/Mechanical/Civil etc.)
    • Minimum of 10 years work experience in the field of facilities and property management.
    • Minimum of 5 years of proven, effective supervisory experience, preferably across multiple sites.
    • Provide effective leadership and oversight to the facilities and property management function.
    • Strong professional acumen with the ability to work with and influence all levels of an organization are required.
    • 5 years minimum of Project Engineering experience
    • Be available outside normal work hours, as an on-call basis.
  • Date posted: 7/24/19
  • Additional details & link to the job: https://ppg.referrals.selectminds.com/jobs/facilities-property-manager-3224 
  • To learn more or apply please email e.stewart@ppg.com

Administrative Assistant Part Time- Property Management

  • M & J Wilkow: M & J Wilkow, Ltd. has been in the commercial real estate business for more than 75 years. Its property management portfolio currently consists of retail and office properties comprised of approximately 8,300,000 square feet.
  • Summary: The position of Administrative Assistant plays a key role in the functionality of office buildings located in the Central Business District of Pittsburgh, PA. It is essential that the Administrative Assistant is friendly and outgoing with a proven track record of customer service and computer skills. The following highlights much of the position’s responsibilities.
  • Job Duties: 
    • Answer all telephone calls and pass them on the appropriate person and greet all guests
    • Open, sort and distribute all incoming mail
    • Code vendor invoices, enter invoices into the property management accounts payable program
    • Manage and maintain office equipment
    • Prepare FedEx shipments
    • Oversee Conference Facility operations
    • Maintain all office files and appropriate documentation
    • Send monthly rent statements via email and/or US mail
    • Create forms, make copies, order supplies as requested/needed
    • Complete contracts for all construction and maintenance jobs using template
    • Responsible for completing expense reports for two Property Managers
    • Update & track PO system on Google docs
    • Coordinate building access requests with vendors & security
    • Assist with planning & execution of tenant events
    • Perform any additional duties that might be assigned by the Property Manager or any officers of the Company
  • Requirements:
    • High School Diploma
    • Must be at least 18 years of age and pass a criminal background check 
    • Must have intermediate Microsoft Office skills (Excel, Word, Outlook)
    • Must be available during normal business hours Monday- Friday 8:00AM to 5:00PM for 15-20 hours a week, schedule flexible 
    • Must be available year-round
  • Pittsburgh, PA
  • Date posted: 7/1/19
  • To learn more or apply please email rwilliams@wilkow.com

Cushman & Wakefield- Operating Engineer

PNC- Property Manager

  • PNC
  • Pittsburgh, PA
  • Date posted: 5/31/19
  • To learn more and for full job description visit www.pnc.jobs and search by keyword 316450BR