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Pittsburgh Area Career Opportunities


Brookfield Properties- Assistant Property Manager

  • Brookfield Properties
  • Pittsburgh, PA
  • Date posted: 5/27/2020
  • To apply CLICK HERE  

 

Assistant Property Manager - BROOKFIELD PROPERTIES

Brookfield Properties is a leading owner, operator and developer of office and multifamily assets.  Our signature office properties define the skyline of dynamic cities around the world, including gateway cities such as New York, London, Berlin, Toronto, and Sydney.  Our multifamily business owns, develops, renovates and manages approximately 40,000 high quality rental apartment buildings in supply constrained markets of major cities such as New York and London, as well as high growth markets in the suburban U.S.

 

RESPONSIBILITIES

  • Coordinate Tenant functions and meet regularly with tenant contacts.
  • Maintain the flow of information to tenants, vendors and among property management staff and other Brookfield departments. Telephone calls and correspondence to tenants, vendors, newsletters etc.
  • Diligently collect tenant aged receivable balances in accordance with policies. 
  • Act as a tenant liaison between tenant and mgmt/engineering staff by dispatching and closing property maintenance calls via Corrigo in a timely manner as designated through Quarterly Reports.
  • Properly maintain Certificates of Insurance for tenants and vendors.
  • Maintain and update Tenant building guides and other building related materials.
  • Conduct regular building inspections and follow up with any necessary actions.
  • With the guidance of General Manager, assist in preparing annual budgets, evaluating monthly financial results, service contract development, tenant billings and general correspondence.
  • Work with building engineering staff for efficient and productive building operations.
  • Properly maintain Tenant and Vendor files.
  • Creation and compilation of the Monthly Reports (and other reports, as needed).
  • Handle other tasks/duties as assigned and needed.
  • Maintain proper tenant relations by periodic visits and telephone contacts to ensure a high standard is maintained regarding all facets of building operations and services.
  • Coordinate all tenant requests, including moving, deliveries and any special requests.
  • Update capital improvements and non-recurring projects’ schedule.
  • Prepare approval forms for purchase order requests.
  • Maintain, implement, and perpetuate the policies and procedures of Brookfield Properties.
  • Coordinate construction contractors with their access into the tenant occupied spaces.
  • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management.

 

With the guidance of Marketing Manager and General Manager, assist in:

  • Updating marketing materials that reflect and promote Brookfield’s brand, ensuring clear, consistent messages.      
  • Work with leasing teams to assist in developing a marketing plan to support the marketing of available space.
  • Developing concepts and copy and work in-house with Marketing Manager or with an outside designer as required to facilitate the design, preparation, production and distribution of all marketing collateral including leasing flyers, high-end brochures, invitations, prospective tenant marketing books, retail marketing pieces, holiday card and other pieces as needed. 
  • Execution of advertising strategy, coordinating the timely production and placement of property advertisements
  • Coordination and facilitation of the research and buying of all corporate promotional and gift items.  
  • Development of effective Internet marketing strategies and social media campaigns.
  • Development of an in depth understanding of Brookfield’s peers, their products and marketing/advertising strategies. Track competitive marketing activity, conduct research on customer needs, and evolve Brookfield’s programs to be competitive in the market.
  • As required, provide marketing support as directed, including industry research, preparation of materials including proposals and Powerpoint presentations, and special events support.
  • Maintain inventory for all printed marketing materials.

 

QUALIFICATIONS

  • A minimum of 3-5 years experience in commercial or property management and/or marketing field.
  • Bachelor's degree in related major or business and/or marketing beneficial.
  • RPA is beneficial but not required.
  • Strong organizational, writing and accounting skills are required.
  • Working knowledge of Microsoft Office, Excel, Word, Angus, Yardi and Propidex.
  • Excellent interpersonal, analytical and problem-solving ability.
  • Strong written and verbal communication skills.
  • Self-motivated and proactive, both with respect to managing workload and own professional development.
  • Ability to prioritize work to meet deadlines and motivated to succeed in a team environment.
  • Customer Service background is a must.
  • Experience in event planning and/or marketing beneficial.

Cushman & Wakefield- Assistant Property Manager

PPG Facilities & Property Manager- Allison Park, PA

  • Summary:The Facilities and Property Manager will lead and manage a team pertaining to the maintenance, repair, and project/equipment initiatives for the PPG sites in the Pittsburgh, PA area. The purpose is to support all ongoing facilities management requirements on a pro-active and reactive basis while remaining compliant with all regulatory agencies and standards. Additionally, as a strong and formidable leader, the Manager will be responsible for developing strategic plans and associated talent to support PPG’s locations and properties.
  • Job Duties: 
    • Provide leadership and oversight to the facilities management function, including the oversite of a large team of professionals and maintenance employees across multiple locations.
    • Proactively collaborate with and present information to safety and management personnel to ensure the facilities and maintenance objectives of the organization are being met. Understands the concepts of LEAN,andmanages the 6S program and implements industry best practices across all the sites. 
    • Provide high level estimates and project plans for group consolidations, more efficient use of space, building additions and new construction.
    • Monitor the performance, maintenance and upgrade of key assets and equipment required in the safe and efficient operation of PPG facilities.
    • Manage all vendor relations including the job bid process, to ensure work is completed in a timely cost effective manner.
    • Oversee and direct capital projects including the management of budget, vendors, and regulatory requirements.
    • Manage the energy savings programs including Utility Act 129 rebates, Variable Frequency Drive Installation, LED Lighting Upgrades, and HVAC upgrades.
    • Support the consolidation and coordination of lab space to support the global lab footprint project within S&T facilities.
    • Develop, and hire, the associated talent to support the function; builds a sustainable talent pool for all facilities.
  • Requirements:
    • A Bachelor’s degree in Engineering (Electrical/Mechanical/Civil etc.)
    • Minimum of 10 years work experience in the field of facilities and property management.
    • Minimum of 5 years of proven, effective supervisory experience, preferably across multiple sites.
    • Provide effective leadership and oversight to the facilities and property management function.
    • Strong professional acumen with the ability to work with and influence all levels of an organization are required.
    • 5 years minimum of Project Engineering experience
    • Be available outside normal work hours, as an on-call basis.
  • Date posted: 7/24/19
  • Additional details & link to the job: https://ppg.referrals.selectminds.com/jobs/facilities-property-manager-3224 
  • To learn more or apply please email e.stewart@ppg.com

Administrative Assistant Part Time- Property Management

  • M & J Wilkow: M & J Wilkow, Ltd. has been in the commercial real estate business for more than 75 years. Its property management portfolio currently consists of retail and office properties comprised of approximately 8,300,000 square feet.
  • Summary: The position of Administrative Assistant plays a key role in the functionality of office buildings located in the Central Business District of Pittsburgh, PA. It is essential that the Administrative Assistant is friendly and outgoing with a proven track record of customer service and computer skills. The following highlights much of the position’s responsibilities.
  • Job Duties: 
    • Answer all telephone calls and pass them on the appropriate person and greet all guests
    • Open, sort and distribute all incoming mail
    • Code vendor invoices, enter invoices into the property management accounts payable program
    • Manage and maintain office equipment
    • Prepare FedEx shipments
    • Oversee Conference Facility operations
    • Maintain all office files and appropriate documentation
    • Send monthly rent statements via email and/or US mail
    • Create forms, make copies, order supplies as requested/needed
    • Complete contracts for all construction and maintenance jobs using template
    • Responsible for completing expense reports for two Property Managers
    • Update & track PO system on Google docs
    • Coordinate building access requests with vendors & security
    • Assist with planning & execution of tenant events
    • Perform any additional duties that might be assigned by the Property Manager or any officers of the Company
  • Requirements:
    • High School Diploma
    • Must be at least 18 years of age and pass a criminal background check 
    • Must have intermediate Microsoft Office skills (Excel, Word, Outlook)
    • Must be available during normal business hours Monday- Friday 8:00AM to 5:00PM for 15-20 hours a week, schedule flexible 
    • Must be available year-round
  • Pittsburgh, PA
  • Date posted: 7/1/19
  • To learn more or apply please email rwilliams@wilkow.com

PNC- Property Manager

  • PNC
  • Pittsburgh, PA
  • Date posted: 5/31/19
  • To learn more and for full job description visit www.pnc.jobs and search by keyword 316450BR